Thanks for visiting the European Society of Coloproctology's website. ESCP is keen to wholly comply with EU General Data Protection Regulation (GDPR); that along with our values and principles support our willing of good practice. Please take some time to familiarise yourself with our privacy notice below. If you have any queries about it, This email address is being protected from spambots. You need JavaScript enabled to view it..


Contents


1) Introduction

When you interact with us, you are trusting us with your personal data. We understand that this is a big responsibility and we work hard to protect your personal data and put you in control. This Privacy Notice is meant to help you understand what personal data we collect or generate. It also explains why we collect your personal data, how you can update, manage, export and delete your personal data, what choices you have relating to your personal data and how you can contact us.

'Personal Data' is data that can be used to identify you, directly or indirectly, alone or together with other information. ESCP collects, uses, discloses and processes Personal Data as outlined in this Privacy Notice, including to operate and improve the services and our business; for education, training, advertising and marketing.

2) Who we are

We are European Society of Coloproctology, a company limited by guarantee under company number SC205553 and a registered charity under number SC029997, and with our registered office at c/o Lindsays, Caledonian Exchange,19A Canning Street, Edinburgh EH3 8HE UK (referred to in this Privacy Notice as 'ESCP', 'we', 'us' or 'our'). We are the data controller and we may interact with other data controllers and data processors. When we do so, we act as an independent data controller and not a joint data controller.

3) Information we collect

4) When do we collect your personal data?

5) Personal identifiable information you choose to provide

We may ask for certain personal information from you for providing to you content and/or services that you request. For example:

Sometimes if you fail to provide us with this information, it may impact on our ability to provide our services to you (eg if you fail to provide us with information relating to a course you are taking, we may not be able to properly assess your progress in that course).

6) Why do we collect this information?

We use your personal information you submitted to enable us to supply you with the information and services you have requested. We will contact you by post, telephone, social media or e-mail to send you details of our services that you have asked, having the right of specify the way of being contacted in the future or withdraw your query at any time by contacting us.

7) We use your personal data in the following ways

For the same reasons, we may obtain information about your general internet usage by using a cookie file which is stored on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate.

Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

CookieNamePurpose
escp.eu.com htmltemplate If you register with us or complete our online forms, we will use cookies to remember your details during your current visit, and any future visits provided the cookie was not deleted in the interim.

Please note that our advertisers may also use cookies, over which we have no control.

You block cookies by activating the setting on your browser, which allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be to access all or parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies as soon you visit our site.

Except for essential cookies, all cookies will normally expire after 7 days.

8) How we use your personal data and why

We use information held about you in the following ways:

9) Legal basis for processing your personal data

As a Data Controller, we process the personal data in accordance with this privacy notice.

We collect and process your personal data for a variety of purposes outlined in this privacy notice. In certain cases, separate consent is not required, including:

Consent:

10) Who we share your information with

We may disclose your personal information to any member of our group, which means any subsidiaries, or ultimate holding company and its subsidiaries, (which we define using section 1159 of the UK Companies Act 2006).

We may disclose your personal information to third parties:

11) Information about doctors and other medical practitioners (including trainees on our courses)

We hold information about doctors who are registered with us. We also hold information about doctors who apply for registration, and doctors who are no longer registered.

For registration purposes, we hold information about a doctor's nationality, qualifications, employment history, and other relevant evidence in support of their application for registration.

We hold data about doctors' health and criminal convictions if they have told us this information as part of their application.

When a doctor applies for registration as an international medical graduate we verify their primary medical qualification and, if appropriate, their post graduate qualification. The verification process can be out on our behalf by an external organisation and may require data to be transferred outside the European Economic Area. We are provided with confirmation of the verification, or with information about any concerns raised through the process.

We may hold information about fitness to practise incidents which take place while a trainee is undertaking our courses.

Where you participate in one of our courses, we will keep information as to your progress on such course and any results that you achieve.

12) How we use sensitive personal information

'Special categories' of particularly sensitive personal information, such as information about your health, racial or ethnic origin, sexual orientation or trade union membership, require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information. We may process special categories of personal information in the following circumstances:

Less commonly, we may process this type of information where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else's interests) and you are not capable of giving your consent, or where you have already made the information public.

We do not normally collect special category personal data.

13) Automated decision-making

Automated decision-making takes place when an electronic system uses personal information to make a decision without human intervention. We are allowed to use automated decision-making in the following circumstances:

If we make an automated decision based on any particularly sensitive personal information, we must have either your explicit written consent or it must be justified in the public interest, and we must put in place appropriate measures to safeguard your rights.

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified you.

We do not envisage that any decisions will be taken about you using automated means, however we will notify you in writing if this position changes

14) Security

ESCP takes steps to help protect your personal data from unauthorized access, use, or disclosure, including a variety of technical and organisational security measures, including encryption and authentication tools. That said, no method of transmission over the Internet, or method of electronic storage, is fully secure, and ESCP cannot guarantee the security of your personal data. In the event that we are required by law to inform you of any unauthorized access to your personal data, we may notify you electronically, in writing, or by telephone, if permitted to do so by law.

We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this privacy notice. However, no system and no data transmission over the internet can be guaranteed to be completely secure.

15) Where is your data stored?

Your data is held either in the UK or within the European Economic Area.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

16) How long do we keep hold of your information?

We will retain your data whilst we process your query, requested information, until after the services that you have required/chosen to receive from us; or after the event (debrief) or service has been finalised or expired; complying always with the financial requirements that are established by law. However, you have the right to withdraw consent at any time, to make the request of being forgotten or having your individual data deleted from our records.

17) Your rights

ESCP Secretariat is registered with the Information Commissioner's Office (ICO) since 2006. Under the Data Protection Act 1998, the UK Data Protection Act 2018 and the European Union General Data Protection Regulation (GDPR), you have more control over the use of your data and rights which you can exercise as individual regarding the information that we hold about you.

An overview of your different rights:

Confirming your identity:

18) Changes to our privacy notice

From time to time, we may change this privacy notice.

Our site may, from time to time, contain links to and from the websites of partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.

19) Contacting the Regulator

If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner's Office.

20) Any questions?

This Privacy Notice has been written to set out the way we handle your personal data and your rights to control it.

If you have any questions you have not found the answer to above, please contact our Data Protection Officer who will be pleased to help you.

We are committed to working with you and answer any question or address any issue you may have about your privacy. At any time, you may ask us to correct or update any of your data.

If you need further information on how your individual data is used, or how we maintain the security of it, please contact us by email: This email address is being protected from spambots. You need JavaScript enabled to view it. or write to us at:

ESCP Secretariat - Data Protection Compliance
c/o Lindsays, Caledonian Exchange
19a Canning Street, Edinburgh EH3 8HE
United Kingdom


Last reviewed: June 2021