Thanks for visiting The European Society of Coloproctology's website. ESCP is keen to wholly comply with EU General Data Protection Regulation (GDPR); that along with our values and principles support our willing of good practice. Please take some time to familiarise yourself with our privacy policy below. If you have any queries about it, please do contact us.


Contents


Introduction

The European Society of Coloproctology (or ESCP) (We) are committed to protecting and respecting your privacy. We recognise that many visitors and users of this website are concerned about the information they provide to us and how we treat that information. This privacy policy has been developed to address those concerns.

This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal information we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal information and how we will treat it. Your consent for us to handle your personal and business information is crucial to ensure transparent and accountable practices. Your use of this website indicates that you have read and accept our privacy practices as outlined in this privacy policy.

For the purposes of the Data Protection Act 1998, the new European Union General Data Protection Regulation (GDPR) and the UK Data Protection Bill the data controller is the European Society of Coloproctology, a company incorporated in Scotland under company number SC205553 and having its registered office at The Coach House, 7 St Albans Road, Edinburgh EH9 2PA.

Information we collect

When you visit our site www.escp.eu.com, you may provide us with two types of information:

  1. personal information that you knowingly and voluntary choose to disclose, which is collected on an individual basis through our website and
  2. general user information that does not contain personally identifiable information, which is collected on an aggregate basis as you browse our site.

In some cases, if you choose not to provide us with the requested information, you may not be able to access all of our site’s contents and services.

Personal identifiable information you choose to provide

We may ask for certain personal information from you for the purpose of providing to you content and/or services that you request. For example:

  • You may provide us with details about yourself so that we can send you information about our services. This includes information such as name, phone number, email address, etc. provided at the time of registering to use our site, subscribing to our service, posting material or requesting further services.
  • If you wish to purchase a membership of the ESCP through our site, you may need to provide us with information so that we can complete that transaction, including your debit or credit card information.
  • You may be asked to disclose personal information to us so that we can provide assistance and information to you. For example, we may collect personal information from you (such as an e-mail address, system information and problem descriptions) in order to provide online technical support and troubleshooting.
  • We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them. Participation in surveys and consultations is voluntary and you will have the option to choose which of your individual data you agree to be disclosed and/or published if the case; or you might want to choose to participate / contribute but to be published as an anonymous opinion. For further information, see ESCP Privacy Information in Surveys.

Why do we collect this information?

  • We use your personal information you submitted to enable us to supply you with the information and services you have requested. We will contact you by post, telephone or e-mail to send you details of our services that you have asked, having the right of specify the way of being contacted in the future or withdraw your query at any time by contacting us. The relevant on-line entry page and privacy notice will give you more information about how we might use those details.

Non-personal identifiable information we collect: Cookies

For the same reasons, we may obtain information about your general internet usage by using a cookie file which is stored on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate.

Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

CookieNamePurpose
escp.eu.com htmltemplate If you register with us or complete our online forms, we will use cookies to remember your details during your current visit, and any future visits provided the cookie was not deleted in the interim.

Please note that our advertisers may also use cookies, over which we have no control.

You block cookies by activating the setting on your browser which allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be to access all or parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies as soon you visit our site.

Except for essential cookies, all cookies will expire after 24 hours.

Who might we share your information with?

  • We will not share, sell or distribute any of the data that you have provided to us without your consent, unless we are required to do so by law. However, depending on the service that you have required from us will involve that the information we have collected from you may need to be transferred to, and stored at, a destination outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services; which in this case you will be asked to consent to this for the specific purpose.
  • Please have on mind that this privacy policy only applies to our website and if you came from or go to another website from this one, you should read their privacy policies in order to find out how they manage your individual data.

Security

ESCP Secretariat has in place the appropriate physical and technical security measures, policies and procedures, backed up by reliable and well-trained staff to prevent your personal data that we hold from being accidentally or deliberately compromised. Your information will be treated as confidential. If you required further information regarding this, please follow the link: ESCP security measures.

We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this privacy policy. However, no system and no data transmission over the internet can be guaranteed to be completely secure.

Where is your data stored?

ESCP Secretariat store your data on a secure server located in Scotland and all our information is backed up in a cloud facility which our IT service provider facilitates on a fully EU GDPR compliant basis, with appropriate security measures in place to safeguard the process of personal data. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

How long do we keep hold of your information?

We will retain your data whilst we process your query, requested information, until after the services that you have required/chosen to receive from us; or after the event (debrief) or service has been finalised or expired; complying always with the financial requirements that are established by law. However, you have the right to withdraw consent at any time, to make the request of being forgotten or having your individual data deleted from our records.

How we use your information

We use information held about you in the following ways:

  • To ensure that content from our site is presented in the most effective manner for you and for your computer.
  • To provide you with information, products or services that you have requested from us and where you have previously consented to be contacted for such purposes.
  • To carry out our obligations arising from any contracts entered into between you and us.
  • To allow you to participate in interactive features of our service, when you choose to do so.
  • To notify you about changes to our service.

How to access and/or modify your information or choices

If you visit our site and volunteer personally identifiable information, you may modify, correct or update such information at any time by visiting www.escp.eu.com where you will have the opportunity to access and revise certain of your personal identifiable information and to update your preferences regarding what information you want to receive from us. You can do this by editing your profile through logging onto the site.

Disclosure of your information

We may disclose your personal information to any member of our group, which means any subsidiaries, or ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

We may disclose your personal information to third parties:

  • If we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or in order to enforce or apply our terms of use or Member Network Rules or Acceptable Use Policy and other agreements; or to protect the rights, property, or safety of the European Society of Coloproctology, our members, customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
  • In the event that we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer of such business or assets.
  • If we or substantially all of our assets are acquired by a third party, in which case personal information held by us about our customers will be one of the transferred assets.

Your rights

ESCP Secretariat is registered with the Information Commissioner’s Office (ICO) since 2006. Under the Data Protection Act 1998, the new UK Data Protection Bill and the new European Union General Data Protection Regulation (GDPR), you have more control over the use of your data and rights which you can exercise as individual regarding the information that we hold about you. Such rights are to be informed, the right of access, to rectification, to erasure, to restrict processing, to data portability, to object and not to be subject to automated decision-making including profiling. If you require further information and want to read more about these rights, please visit the ICO’s website: https://ico.org.uk/ and to exercise any of these rights, please contact us by email or post to the address below.

You also have the right to make a subject access request (SAR) for information that we hold about you at any time. As ESCP wants to improve the level of trust and follow good information-handling practices; should you require a SAR, please follow the instructions, Make a subject access request and we will respond within a month of receiving a written subject access request (SAR).

Changes to our privacy policy

From time to time, we may change our privacy policy. You should check this page to review updates that may be done. If we make a change, it will not affect the choices you have made about any information you gave us before.

Our site may, from time to time, contain links to and from the websites of partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.

How to reach us

We are committed to working with you and answer any question or address any issue you may have about your privacy. At any time, you may ask us to correct or update any of your data.

If you need further information on how your individual data is used, or how we maintain the security of it, please contact us by email: This email address is being protected from spambots. You need JavaScript enabled to view it., phone: +44 131 624 6040 or write to us at:

European Society of Coloproctology
Data Protection Compliance
The Coach House,
7 St. Albans Road
Edinburgh,
EH9 2PA, UK


Last reviewed: 22 February 2018

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